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Building a Studio Archive: Tools and Digital Resources for the Arts

A two-part workshop taking place January 24 and February 21.
Wednesday, January 24, 2018 - 6:00pm to 9:00pm
Wednesday, February 21, 2018 - 6:00pm to 9:00pm

 

The administrative tasks associated with applying for grants and residencies, preparing for an exhibition, or updating a website or portfolio are time-consuming and overwhelming for independent artists and creative professionals. This two-part workshop series provides tools for artists, curators, and arts administrators who want to learn how to build a digital archive.

Establishing an archive is like contributing to a savings fund; as interest (metadata) accrues, the investment generates a greater return over time. In order to receive a return from an organized studio or portfolio, the first step is to create an archive system and commit to implementing it. This two-part workshop series provides the tools needed to establish, build, and maintain a personal archive system in order to manage both physical objects and digital records.

Learning Objectives

  • Understand your studio archive needs, resources, and limitations
  • Introduction to methods for documentation, recording and linking metadata, storing work, and maintaining records
  • Develop procedures for building an archive
  • Learn how to select a digital management system to best match your needs and resources
  • Experiment with various database formats
Participation in both workshops is not required, but it is recommended!
Workshop I: Building an Archive (January 24, 2018)

An archive is built from a core set of rules and procedures. Workshop I will provide an overview of what professionals working with visual media can do to establish rules for archiving their practice. Before investing your time and money in a system, it is very beneficial to understand your own needs, resources, and limitations. This workshop will cover methods for documentation, recording and linking metadata, storing work, and maintaining records of exhibitions, sales and acquisitions, commissions, and research. After participants are introduced to a variety of methods for organizing content, they will spend time developing procedures for building an archive that works with their own practice and resources. The workshop will conclude with feedback from working groups and the instructor.

Workshop II: Digitizing an Archive (February 21, 2018)

There are a variety of free, subscription, and open-source database options available that make creating a digital archive affordable and achievable even for those with limited technology skills. In Workshop II, participants will learn how to select a digital management system to best match their needs and resources. Participants will be asked to attend this session with archive content already collected so that they will have content to use when experimenting with various database formats in class. The workshop will conclude with feedback from working groups and the instructor. Having a laptop on-site is highly recommended but not required.
 

Guest Speaker

This workshop is led by Kara Jefts, founder of Studio Archive Services. Jefts has worked with libraries and collections at institutions including: Jane Addams Hull-House Museum (Chicago, IL); The Fashion Resource Center (Chicago, IL);  The Joan Flasch Artists’ Book Collection (Chicago, IL); The Albany Public Library (Albany, NY); The College of Saint Rose (Albany, NY); and Union College (Schenectady, NY); as well as with private collections. She has lectured on collections research and methods at: University of Illinois at Chicago, School of the Art Institute of Chicago, SUNY Albany, the Museum Association of New York Annual Conference, and Southern Humanities Council Annual Conference. Kara Jefts received her MA from the School of the Art Institute of Chicago and her BA from Union College, Schenectady, NY. Currently, Jefts serves on the steering committee of Chicago Area Archivists. www.studioarchiveservices.com

Tuition

$20 General Public | $10 CAC Artist Members | FREE for Current BOLT/HATCH/LAUNCH Residents

$35 Bundled General Publuc tuition for both workshops

Register here for Workshop 1

Register here for Workshop 2

Register here for both Workshops